Regional Recruitment Services Limited
Company Contact details:
Gareth Stanger, acting as Company Data Protection Officer. Email: firstname.lastname@example.org
Privacy notice 1
1st May 2018
The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you, we will only use your personal data in accordance with the terms of the following statement.
1 Collection and Use of Personal Data
(A) Purpose of Processing and Legal Basis
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. The legal bases we rely upon to offer these services to you are:
- Legitimate interest
(B) Legitimate Interest
Where the Company has relied on a legitimate interest to process your personal data, our legitimate interests are as follows:
- As an employment agency / business providing work finding services, processing the data is required to provide an effective service to you as work seeker. Without the ability to process data, it would not be feasible to provide a work finding service that meets its obligations to you as a candidate.
(C) Recipients of Data
The Company will process your personal data exclusively with the following recipients:
- Only essential job seeking data to be stored on our database, which is a highly secure system regulated by The Access Group (a leading software company). CV data only passed to relevant potential hirers, based upon your skills and experience. We will not however pass on details such as contact details, without your given consent. On the occasion that a temporary assignment working through us is accepted by you, essential data would be provided to our Company Accountant, in order that payments can be made to you and PAYE can be calculated. We will not be passing any data to any external organisation with the purpose that they promote their services.
(D) Statutory/Contractual Requirement
Your personal data is required by law and a contractual requirement, if in temporary work through our employment business.
- If we cannot process your personal data, it would prove unfeasible to provide work finding services and make payments to you for these services.
After a qualifying period as a temporary worker on an assignment, we are also legally obliged to share data with a pension provider, so that we can meet our obligations to provide a workplace pension. The pension we adhere to is the government scheme NEST (National Employment Savings Trust).
2 Data Retention
The Company will retain your personal data only for as long as is necessary. Different laws require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records (only if temporary assignments are worked through us), holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
3 Your Rights
Please be aware that you have the following data protection rights:
- The right to be informed about the personal data the Company processes on you;
- The right of access to the personal data the Company processes on you;
- The right to rectification of your personal data;
- The right to erasure of your personal data in certain circumstances;
- The right to restrict processing of your personal data;
- The right to data portability in certain circumstances;
- The right to object to the processing of your personal data that was based on a public or legitimate interest;
- The right not to be subjected to automated decision making and profiling.
4 Complaints or Queries
If you have concerns regarding this privacy notice or any of the procedures set out within it, please contact: Gareth Stanger – 0116 262 3733 or email@example.com
You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, if you believe that your data protection rights have not been adhered to.