Data Protection Privacy Statement

Company Name: Regional Recruitment Services (“the Company”)

Policy Name: Data Protection Privacy Statement

Date: 26/02/2026

Version: 2

1. Introduction

Regional Recruitment Limited provides work-finding services to clients and work-seekers.
To do this, we process personal data (including sensitive data) and act as a data controller.

We are required by law to explain how we manage your data.


Annex A – Data Protection Privacy Statement

1. Collection and Use of Personal Data

a. Purpose of Processing and Legal Basis

We collect and process personal data to:

  • Contact you about job opportunities
  • Assess your suitability for roles
  • Maintain our database
  • Put you forward for jobs
  • Arrange payments
  • Manage client relationships

We may also use your data for:

  • Crime prevention and legal compliance
  • Internal audits

Legal bases for processing:

  • Your consent
  • Legitimate interest
  • Legal obligation
  • Contractual obligation

Regional Recruitment Limited is registered with the ICO under ZA789826.

b. Legitimate Interest

We may process your data when it is reasonable and expected, including:

  • Providing recruitment services
  • Sharing your details with clients (where appropriate)
  • Keeping records up to date
  • Contacting you when needed
  • Offering similar services
  • Passing information to debt collection agencies

c. Recipients of Data

Your data may be shared with:

  • Clients and employers
  • Recruitment and Employment Confederation
  • Auditors
  • Payroll providers
  • Umbrella companies
  • Other recruitment agencies
  • Insurers and legal advisers
  • IT/CRM providers
  • Government bodies (e.g. HMRC, Police)
  • Regulatory authorities
  • Trade unions
  • Group companies
  • Background check organisations (e.g. DBS, DVLA, GMC)

d. Statutory/Contractual Requirement

Providing your data may be required by law or contract.
If you do not provide it, we may not be able to:

  • Place you in work


2. Overseas Transfers

Your data may be transferred outside the UK/EEA where necessary.
We ensure appropriate safeguards are in place.


3. Data Retention

We keep your data only as long as necessary.

Examples:

  • Work-seeker records: at least 1 year
  • Payroll and tax records: as required by law

If consent is withdrawn, we will stop processing your data.


4. Your Rights

You have the right to:

  • Be informed about your data
  • Access your data
  • Correct your data
  • Request deletion (in some cases)
  • Restrict processing
  • Request data transfer
  • Object to processing
  • Avoid automated decision-making
  • Withdraw consent at any time

To exercise your rights, contact:
David Darragh (Operations Manager)
Email: David@regionalrecruitment.com



5. Complaints or Queries

If you have concerns, contact:

David Darragh
Operations Manager
Email: David@regionalrecruitment.com
Phone: 0116 262 3733
Address:
Unit 5, Interchange, Meridian Business Park,
21 Centre Ct, Leicester, LE19 1WR

You can also contact the Information Commissioner’s Office (ICO):